Workplace Exp Coordinator

Company: Robert Half
Location: Indianapolis
Posted on: January 28, 2026

Job Description:

Job Description Job Description We are looking for a Workplace Experience Coordinator to oversee front desk operations and ensure smooth day-to-day activities in a well-organized office environment. This role is based in Indianapolis, IN, and offers the opportunity to work in-person, providing excellent service to employees and visitors alike. As part of a long-term contract, you will play a key role in maintaining a welcoming atmosphere while managing administrative and operational tasks. Responsibilities: • Welcome employees and visitors with a courteous and attentive demeanor, issue visitor and parking passes, and adhere to security protocols. • Coordinate and confirm arrangements for dining, recreational, and business activities as requested. • Oversee janitorial and maintenance work orders while ensuring workplace services such as mail delivery, office supplies, and onboarding are efficiently managed. • Address inquiries or complaints from employees, guests, and coworkers, providing solutions with a customer-focused approach. • Plan and manage on-site events, including securing event spaces, setting up and tearing down rooms, and organizing delivery of supplies. • Ensure compliance with property-specific security and emergency procedures, and promptly notify relevant parties when necessary. • Collaborate with vendors to secure services or goods required for the workplace. • Deliver presentations and communicate detailed information effectively to groups of varying sizes. • Follow established procedures to solve straightforward problems, using clear instructions and guidelines provided by management. • Maintain accurate records and documentation related to workplace operations and activities. • High school diploma or equivalent with up to 2 years of relevant experience. • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. • Strong organizational skills and the ability to manage multiple tasks efficiently. • Excellent communication skills to exchange information clearly and with attention to detail. • Ability to follow established routines and standards for workplace operations. • Experience in providing exceptional customer service with a focus on accuracy and thoroughness. • Familiarity with security protocols and emergency procedures. • Problem-solving skills to address straightforward challenges using existing procedures.

Keywords: Robert Half, Greenwood , Workplace Exp Coordinator, Administration, Clerical , Indianapolis, Indiana