Regulatory Specialist

Company: Vibrant Ingredients
Location: Indianapolis
Posted on: February 16, 2026

Job Description:

Job Description Job Description Founded in 1954, Vibrant Ingredients is a leading provider of natural, clean label ingredients and systems that power extraordinary food and beverage experiences. The company’s broad portfolio — including natural flavors, botanical extracts, functional nutrition, cold brew coffee, tea essences, and food protection solutions — enhances taste, texture, color, shelf life, and performance across a wide range of applications. Vibrant operates four state-of-the-art facilities across the United States and works with leading brands, manufacturers, and foodservice operators. With vertically integrated capabilities and a proven track record of innovation and execution, Vibrant helps customers accelerate to market without compromise. About the role: We are a trusted partner to our customers when it comes to innovation and an industry leader in clean label ingredients, we are a true partner. We collaborate with our customers in ways that respect people and the environment. A commitment to Purely Better™ drives our innovation team to discover new, on trend solutions. As a Regulatory Specialist , you will provide essential regulatory support across documentation, compliance, and research activities. This role plays a key part in ensuring the accuracy and integrity of regulatory data while supporting internal teams in developing and delivering compliant product solutions. How will you contribute: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Essential job functions and duties include, but are not limited to: Regulatory Documentation & Data Management Prepare and update regulatory documents, including TDS, SDS, allergen statements, nutritional information, GMO documentation, certificates, and other customer-facing materials. Maintain accurate regulatory data within internal systems and databases. Support capturing and updating raw material documentation. Respond to documentation requests from Customers, Sales, R&D, Customer Service, and customer documentation portals. Compliance Support Conduct basic regulatory reviews of formulations, labels, and raw materials under supervision. Assist with ingredient qualification and regulatory data collection. Support regulatory assessments for new product development projects. Help ensure documentation aligns with U.S. and international regulatory requirements. Regulatory Research & Intelligence Monitor regulatory updates and help assess potential impacts to products or processes. Conduct research to support regulatory interpretation, compliance projects, and continuous improvement. Cross-Functional Support Collaborate with R&D, Quality, Procurement/Supply Chain, and Commercial teams to address routine regulatory questions. Provide documentation for internal stakeholders and customer interactions. Assist with audit preparation, customer visits, and compliance reviews as assigned. Minimum Requirements/Qualifications: Bachelor’s degree in Food Science, Quality, Biology, Biotechnology, Chemistry, or related field preferred. 2 years of experience in food, flavor, ingredients, or related consumer goods industry. Familiarity with FDA, USDA, and basic flavor/ingredient regulations preferred. Experience preparing regulatory documents is a plus. Preferred Qualifications Strong attention to detail and organizational skills. Ability to interpret basic regulatory requirements. Effective communication skills with both technical and non-technical audiences. Proficiency in MS Office and regulatory database systems; experience with Salesforce and Product Vision preferred. Work Environment: May involve exposure to allergens such as Soy, Wheat, Fish, Shellfish, Milk, Egg, Tree Nuts and Sesame. What Vibrant Ingredients can offer you: Generous time off for vacations Paid Holidays 401(k) with company match Tuition reimbursement Medical/Dental/Vision Health & Wellness programs More about us: Vibrant Ingredients, headquartered in Lake Mary, FL, is one of the world's leading independent providers of natural ingredients. With a legacy spanning over 70 years, we deliver a diverse portfolio of clean label ingredients and innovative system solutions to the food and beverage industry. Our commitment to quality and performance is reflected in our American-made products, which enhance both taste and functionality. Backed by advanced manufacturing capabilities, we specialize in fermentation, patented cold brew extraction, custom flavor development, and a range of drying and blending technologies. Operating from four state-of-the-art facilities strategically located across the U.S., we ensure the accessibility of real, high-quality ingredients—helping our customers create better-for-you food and beverage for consumers. "Improving the food and beverages consumed by providing real ingredients from nature that work." This position is currently classified as on-site. Employees are eligible to participate in Medical, Dental, Vision, Life Insurance, 401(k), Holidays, Vacation, Tuition Reimbursement Program. The final salary offered for this position may take into account a number of factors including, but not limited to, location, skills, education, and experience. The Company reserves the right to modify, update, change and/or make corrections to this job description, at the sole discretion of senior management, at any time during the employee’s employment term, at the sole discretion of management. EEO Statement Vibrant Ingredients is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Vibrant Ingredients will work with applicants to meet accommodation needs that are made known to Vibrant Ingredients in advance. Please no external recruiters

Keywords: Vibrant Ingredients, Greenwood , Regulatory Specialist, Science, Research & Development , Indianapolis, Indiana